Birthday Party Planner {Downloadable PDF}

Are you planning a birthday party? I’ve planned tons of birthday parties in my life: some big, some small. Planning a birthday party can be a lot of work. This printable birthday party planner will help you plan a great party for someone special.

One of the best things about this printable birthday party planner is that it is a digital pdf file you can download and save to your computer. You can print out the planner any time you need to plan a future party.

It will help you keep everything organized and in one place concerning the planning of your next party. Once you have it filled out, you can reference the party planner template for your next event to make planning easier and stress-free.

If you find party planning to be a daunting task, then this printable birthday party planner is for you. It will make the party planning process so much more organized and fun. Don’t leave the event planning to the last minute. Get yourself organized and prepare for the special day!

Make sure you scroll to the bottom of this blog post for many other party planning printables to help you throw a fabulous birthday party.

Printable Birthday Party Planner - PDF Download

What is Included in the Birthday Party Planner?

The printable birthday party planner contains 34 pages to help you plan a fantastic party for someone. The following pages are included in the planner:

A cover page.
A party planner summary page. This is where you can write in the guest of honor, the date, time, location, and the party theme.
A to-do list with a notes section.
A brainstorming page. This is the page where you can write down all of your creative ideas as you think of them.
A party supplies list page.
A food & drink ideas and decoration ideas page. You can use this page as your menu planner page.
A guest list & RSVP status page.
A second guest list & RSVP status page.
A shopping list page with space for the item, the number needed per person, and the total amount needed. There is also a space for you to check off each item as you purchase it /them. There is also an example of how to use this page.
A notes and details page.
A shopping details page. There is also an example of how to use this page.
A second shopping details page.
An organizing page.
A seating plan page.
A second seating plan page.
A space & setup planning page.
A vendor contact list page has space for each vendor’s name, phone number, email address, and notes.
A second vendor contact list page.
A pre-party chores and to-do list page. Here you can write in all the common tasks that will need to be completed for your party.
A “few days prior” chores and to-do list page.
A “day of the party” chores and to-do list page. Write down all the tasks that need to be done on the party day.
A budget page with space for the item, budget, expenses (actual), and difference.
A second budget page.
A games and activities page with space for the activity, estimated time, prize, and needed supplies.
A notes page.
A delegate list.
A second delegate list.
A backup/contingency plan page with space to plan “if this goes wrong” – “do this instead.” A timeline page.
An “Additional Stuff” page. Use this as an additional party planning page for anything you find not already included in the party planner.
A second “Additional Stuff” page.
A blank page for whatever you want. This is a great place to make notes for your next party or even things you must remember to do the next day after the party.
A second blank page.

As you can see, the printable planner is very comprehensive. If you fill in the planner, you will be well prepared to throw a fantastic birthday party.

You can get the printable birthday party planner for just $9.00. Click the button below to purchase the planner that you can reuse again and again. This digital product is an instant download in PDF format that you save to your computer, and no physical product is sent. The planner is formatted to print on 8.5 x 11-inch paper.

Buy Now

Get the Printable Birthday Party Planner for $9.00

Other Birthday Printables

There are many other free printables for birthdays that you can get on this site as well. There are lots of DIY party decorations and more. So browse them all below and save yourself a trip to the party store.

Free Printable Birthday Party Decorations

First, there is a free printable happy birthday banner that you can get to help decorate your birthday party. This sign prints on 8.5 x 11-inch paper or card stock and is a very colorful sign that is perfect for kids’ parties. Use this sign for your child’s next birthday party.

There is another happy birthday sign here that is black and gold. This will match just about any color scheme, and I always think of this one as more suitable for adult birthday parties. You can also hang these signs in your home for a family member’s birthday.

You can get some free printable birthday water bottle labels that you can attach to the water bottles that are served at your birthday party. They are a fun and easy DIY birthday decoration.

Then, there are some free printable birthday candy bar wrappers that are perfect to use as birthday party favors for your guests. There are three different sizes that all fit over different size Hershey bars.

Free Printable Birthday Gift Ideas

You can get some free printable birthday wine bottle labels here. These are perfect for adding to someone’s favorite bottle of wine and giving it to them as a fun DIY birthday gift that they will love getting.

If the birthday celebrant prefers beer instead of wine, there are some free printable birthday beer labels here. You can print these out and attach them to a six-pack of bottles of someone’s favorite bee and give it to them as a fun DIY birthday gift.

There are some free printable foldable birthday cards to color here. These make a wonderful homemade birthday card that will make a memorable impression on anyone who receives them.

There are some free printable birthday tags here. These birthday tags are great for attaching to homemade treats you are handing out for your birthday, or your kids give to classmates for their birthdays. They are also great for attaching to a birthday party bag that you are giving as favors. You can even get some larger birthday gift tags to attach to birthday gifts.

There are some free printable birthday coupons here that make a fun and inexpensive DIY birthday gift idea. You can get coupons for adults and kids. You can make a coupon book out of them to give to someone on their birthday.

Here is another design of free printable birthday gift coupons that you can print out and fill in with whatever items you would like and give them to someone inside a birthday card or make a coupon book from them.

If you need a last-minute birthday card, there are some free printable birthday cards here. You can download these and save them to your computer. Then whenever you need one, you can print one out and write a message inside.

There are some free printable birthday coloring cards here. These are perfect for kids to color for someone special on their birthday. Anyone would love receiving one of these birthday cards that was colored especially for them. These birthday cards to color are 5 inches x 7 inches.

Similarly, there are some free printable foldable birthday cards to color here. These are cards that you can color, but they fold so that you can also write your birthday message inside of the cards.

Other Printable Party Planners

If you are looking for a printable party planner for another type of party (rather than a birthday). There is a printable party planner in the shop. You can see all that is included in this planner and see the many different ways you can use this printable party planner here.

Please note these printables are for personal use only. You do not have permission to sell them for profit or claim them as your own design.